University of Delaware - College of Engineering

ECE Business Operations


Vehicle Rental


Motor Pool

If needed for University related business travel, you may rent a car from the University of Delaware Motor Pool. Complete the UD Web Form "Request for Service - Motor Pool" to request a vehicle. You will need a project/purpose code to complete the form.  This form will need to be completed and approved before you may pick up your vehicle from the Motor Pool.  The expenditure will not be printed on your purchasing card blank statement because it is an internal charge.  If you have questions regarding this procedure, please contact Transportation Services (831-1187).

Commercial Rental Cars

When a rental car is necessary, the University traveler should make every effort to book their transportation rental needs through Egencia, the preferred travel management company of the University.  Car rentals should be charged to the traveler's UD Credit Card or on a purchase order under a separate University contract. At the end of the travel, the original rental agreement and invoice must be maintained by the UD Credit Card Administrator for reconciliation of the business expense.  The University provides full primary insurance coverage for short term rentals (under 30 days) of automobiles by employees on University business anywhere in the United States, its territories and possessions, and Canada. The traveler should refuse car rental insurance offered by the commercial agency, except as noted below. For business rentals or leases lasting 30 days or longer, contact the Office of Risk Management to have car insurance provided.  For rentals by employees in countries other than United States or Canada, the minimum automobile liability insurance required in the country where the vehicle will be rented or where it will be utilized should be purchased directly from the car rental agency.

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